I’m sure any brides-to-be or newlyweds will agree with me – wedding planning is a ballache. There’s so much to do and stay on top of, it’s only normal that you may get a bit overwhelmed, and it can be especially stressful if you’re not great at keeping organised. However, staying organised is actually one of the best wedding planning tools you can have at your disposal. I’m saying this as someone who has a tiny orgasm every time they see a neatly organised spreadsheet, so I’m a little biased, but it’s true. So, as part four of my Wedding Series, I’ve decided to share with you my top 3 wedding planning tips that will help you keep organised. I mentioned briefly in an earlier post a few things that I found helpful in keeping on top of everything, so for today’s post I’ll be going into a little more detail about how you can use them, and what to use them for.
Have a ‘Wedding Folder’
My Wedding Folder was a rather prized possession in the 12 months I spent planning the day. It was my go to for pretty much everything. If you’re a bit of a stationery addict like me too, this is a bonus. Simply get yourself a lever arch folder and some subject dividers, and you’re good to go. Of course, if you’d prefer, you can set yourself up a wedding folder on your computer or whatever and file all your wedding related emails and such, but I personally prefer to have hard copies of everything. Not only because I like making rough notes, but sometimes if you’re in a hurry, having a hard copy of contracts/emails is easier than trawling through your email folders or waiting for the Wi-Fi to kick in when you’re face to face with a supplier. If you’re feeling especially creative, you can even go a step further and use it to store pictures and such for inspiration. It’s especially nice to look back on too!
Make a Spreadsheet
My favourite thing when it came to the wedding planning? A spreadsheet. A lot of wedding forums and magazines will tell you that using a spreadsheet is a great way to keep on top of your budget, but I went one further and used it for everything else too. Not only did I use it to keep track of my budget, but I also used it for tracking my deadlines and keeping my guest list up to date. If you’re not great at maths I would 100% recommend it for keeping up with your spending too, because it does all the hard work for you. Here’s just a few ideas as to what you can use a spreadsheet for:
- Suppliers: Track who’s doing what, quotes you’ve been given, dates deposits and payments have to be made by
- Guest list: You can make a complete comprehensive list of your guests along with things like plus ones, whether they’ve RSVP’d, contact numbers, dietary requirements, and, if your wedding is at a hotel venue, whether or not they require a room
- To Do List: List all of the tasks that need to be done and the dates they need to be completed by
- Contacts: Every time you have a supplier locked down, make a note of their name and contact details on the sheet. Not only does this make it easier if you ever need to contact anyone, but it’s also handy to print out on the day to give to members of your bridal party should they need to get in touch with anyone!
Make a Clear Note of Your Deadlines
Even if you’re not a fan of putting together any form of spreadsheet, make ENDLESS notes to keep track of your deadlines. As soon as a supplier tells you when they need a deposit or the final payment by, make a note of it. Put it in your diary, put it in your phone, whatever works for you, just make a clear note of it. In addition, I also found it was quite helpful to make a note a week or so before the deadline too, which is handy if you’re prone to forgetting things!
How did you stay organised during your wedding planning? What was the best advice you were given? Let me know in the comments!